February 7-8, 2007, Scottsdale, Arizona

“Birds of a Feather” Morning Activity (Golf, Desert Hike)

12:45pm

Welcome and Opening Remarks, 2007 Steering Committee

Deidre Paknad, CEO, PSS Systems, Founder, CGOC
Tom Allman, Senior Counsel, Mayer Brown Rowe & Maw LLP
Harry Pugh, Managing Director, Operations & Technology Policy Coordinator, Citigroup, Inc.
Laura Kibbe, Senior Corporate Counsel, Pfizer, Inc.
Jane Rushton, Vice President, Corporate Counsel, Prudential Financial, Inc.

1:00pm

Keynote: The Federal Rule Revisions

Tom Allman, Senior Counsel, Mayer Brown Rowe & Maw LLP

Get the facts — not fiction — on the Rule revisions from the definitive expert! This keynote will cover the drivers behind the changes and the specific changes as they affect corporations, and will dispel some of the myths around the revisions.

2:00pm

Legal Holds Practice Models — Panel

Moderator: Cecil Lynn, Director of Industry Relations, LexisNexis Applied Discovery

Liz Schimmel, Legal Holds Coordinator, Halliburton Company
Mark Reichenbach, Director, Discovery and Regulatory Response Team (DARRT), Office of General Counsel, Merrill Lynch & Co., Inc.
Tom Lidbury, Partner, Mayer Brown Rowe & Maw LLP

What are your peers doing for legal holds? What’s working and what’s not? This panel will look at the corporate issues and challenges presented by large custodian pools and significant matter volume. Prevailing practices for confirmations of compliance, monitoring, collecting to preserve, and cross-checking for release will be discussed from various corporate perspectives.

3:30pm

Mock Preparation of IT and Records Witnesses

Laura Kibbe, Senior Corporate Counsel, Pfizer, Inc.
Matt Cohen, Director, AlixPartners LLP

Increasingly, judges are asking to talk directly to IT and records management staff to de-mystify the processes and procedures relating to electronically stored information. Magistrate judges from most districts expect to do so even more under the new Federal Rules. While it makes judges comfortable, it often makes corporate counsel anxious! This session will focus on how to prepare corporate staff for discovery conferences and testimony to provide the transparency courts need while acknowledging corporate litigation sensitivities.

4:30pm

The Role of Sedona

Jonathan M. Redgrave, Chair, Redgrave Daley Ragan & Wagner LLP
Chair of the Sedona Conference Working Group on Best Practices for Document Retention and Production

Jonathan will discuss the role of Sedona in advancing guidelines and best practices and its place as a resource to the judiciary and litigants.

Dinner Under The Stars, sponsored by AlixPartners

8:00am

Breakfast hosted by Ryley, Carlock, & Applewhite

8:45am

Turning Legacy Data and Legacy Retention Schedules into Current Cost Savings

Harry Pugh, Managing Director, Operations & Technology Policy Coordinator, Citigroup, Inc.

Approaches to quantifying and characterizing legacy data to enable proper disposal and drive down costs. A case study on how retention best practices can drive real benefits.

10:30am

Pragmatic Approaches to Retention and Introducing the Notion of Custody to Records Management

Richard Gomes, CISA, CISSP, SVP Citigroup Corporate Center, Operations & Technology/ IT Risk Management Organization; Senior Policy Coordinator, Citigroup, Inc.

“Think Globally, Act Locally” A best-practices model for developing and sustaining a global enterprise retention program, including developing a corporate vocabulary and policy with natural extensions to unique business unit requirements, procedures, and custodial systems.

11:30am

Mock Judicial Interviews of Records and IT Staffers

Kevin F. Brady, Partner, Connolly Bove Lodge & Hutz LLP
Jim Wright, P.E., Director of E-Discovery, Halliburton Company
Bruce Martin, Vice President, Product Strategy, PSS Systems, Inc.

Follow the line of questioning in a judicial interview of an IT witness and records management staff. Is bringing your IT liaison a good strategy or a big mistake?

Lunch — Small Group Discussions on CGOC Topic Tracks

Small group dialogue on CGOC topic tracks. Each track will focus on a subject matter area. Working with the track leader, members will discuss approaches, compile and compare practices, support new practitioners as they learn, and participate in topic-related events. Select from legal holds, retention practices, collection processes, project management, and communications and training topics.

1:15pm

Project and Process Management 101 – What Every Attorney Needs to Know

Rob Gerbrandt, Senior Project Manager, Legal Department, TD Bank Financial Group

Litigation is fundamentally event-based, and driving process change requires a different point of view, different discipline and, very often, different vocabulary to interact with other enterprise constituents. Get proven methods for process and program improvement.

2:30pm

Communicating FRCP Changes to Management & Determining What Practices to Change (and What Not to Change)

Bruce Whitney, Assistant General Counsel, Litigation, Air Products and Chemicals, Inc.

The Federal Rule revisions impact corporate practices in several key areas and will require companies to enhance or institute processes. This session will offer guidance on how to communicate these changes to stakeholders across management, IT, and the lines of business, how to determine what to change and what not to change from a corporate litigation executive’s perspective.

3:30pm

Linking Legal Holds, Data Sources, and Retention Programs

Deidre Paknad, President & CEO, PSS Systems, Inc., Founder, CGOC

In-house attorneys now need to describe retention practices, data sources, and preservation processes early in litigation, but few have the optimal transparency or controls in place. Where do you start, how do you know when you get there? Using Mazlow’s hierarchy, this session will provide a rational and reasonable path to efficient and effective retention and preservation.

6:00pm

Dinner